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Privacy Policy

 

Effective Date: January 1, 2026

 

At 603 PT & Wellness, accessible from 603PT.org, protecting your privacy and personal information is important to us. This Privacy Policy explains how we collect, use, and safeguard information when you visit our website.

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Information We Collect

 

We may collect personal information that you voluntarily provide when you:

• Fill out a contact form

• Request information about services

• Schedule an appointment

• Subscribe to updates or newsletters

 

Information collected may include:

• Name

• Email address

• Phone number

• Information you choose to include in messages or forms

 

We may also automatically collect certain technical information when you visit our website, such as:

• IP address

• Browser type

• Pages visited

• Date and time of access

• Website interaction data

 

How We Collect Information

 

Information is collected when you:

• Submit a form on our website

• Contact us directly via email or phone

• Interact with the website through cookies or analytics tools

 

Our website is hosted on the Wix platform, which may collect technical information necessary to operate and improve website

performance.

 

How We Use Your Information

 

We use collected information to:

• Respond to inquiries

• Schedule or manage appointments

• Provide requested services

• Improve website functionality and user experience

• Send occasional service updates if you opt in

 

We do not sell, rent, or trade your personal information.

 

Healthcare Information & HIPAA

 

603 PT & Wellness is a healthcare provider and respects the privacy of your health information.

 

Information submitted through this website should not include detailed personal health information. Website forms and standard email communication may not be secure for transmitting sensitive medical information.

 

Protected health information (PHI) shared during the course of treatment is handled according to applicable privacy regulations and

healthcare standards.

 

If you are a patient, you may receive additional privacy information related to healthcare services directly from our practice.

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Data Storage & Security

 

Our website is hosted on the Wix platform. Wix stores data on secure servers protected by firewalls and security systems designed to protect your information.

 

While we take reasonable steps to protect information, no internet transmission can be guaranteed to be 100% secure.

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Cookies & Tracking

 

Our website may use cookies or analytics tools to:

• Improve website performance

• Understand how visitors use the site

• Analyze website traffic

 

You may adjust your browser settings to disable cookies if you prefer.

 

Sharing of Information

 

We do not sell personal information.

 

Information may be shared only when necessary with trusted service providers that assist with website operation, scheduling tools, or analytics, or when required by law.

 

Your Rights

 

You may request to:

• Access personal information we have about you

• Correct inaccurate information

• Request deletion of personal information where appropriate

 

To make a request, please contact us.

 

Updates to This Policy

 

We may update this Privacy Policy periodically. Changes will be posted on this page with a revised effective date.

 

Contact Information

 

If you have questions about this Privacy Policy, please contact:

603 PT & Wellness
Website: 603PT.org
Email: holly.lewis@603PT.org
Address: 24 Chestnut street, suite 1, Dover, NH 03820

 

Terms & Conditions

 

Effective Date: January 1, 2026

 

Welcome to 603PT.org, the website of 603 PT & Wellness. By accessing this website, you agree to the following terms and conditions.

 

Website Use

 

The content provided on this website is for informational and educational purposes only.

 

Use of this website does not create a patient-provider relationship between you and 603 PT & Wellness.

 

Medical Disclaimer

 

Information provided on this website, blog posts, social media content, or downloadable materials is not intended as medical advice and should not replace professional medical evaluation, diagnosis, or treatment.

 

Always consult a qualified healthcare provider regarding medical concerns.

 

No Guarantee of Results

 

Healthcare outcomes vary from person to person. Information on this website should not be interpreted as a guarantee of specific results from treatment.

 

Intellectual Property

 

All content on this website, including:

• Text

• Graphics

• Logos

• Images

• Educational materials

is the property of 603 PT & Wellness unless otherwise stated and may not be reproduced or distributed without permission.

 

External Links

 

This website may contain links to third-party websites for educational or informational purposes.

 

603 PT & Wellness is not responsible for the privacy practices or content of external sites.

 

Limitation of Liability

 

603 PT & Wellness makes reasonable efforts to keep website information accurate and up to date but does not guarantee completeness or accuracy.

 

By using this website, you agree that 603 PT & Wellness is not liable for any damages arising from the use of website content.

 

Changes to Terms

 

We reserve the right to modify these terms at any time. Updates will be posted on this page.

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Governing Law

 

These terms are governed by the laws of the State of New Hampshire.

 

Contact Information

 

If you have questions regarding these Terms & Conditions, please contact:

603 PT & Wellness
603PT.orgholly.lewis@603PT.org

Medical Disclaimer

Effective Date: January 1, 2026

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The information provided on 603PT.org, operated by 603 PT & Wellness, is intended for educational and informational purposes only.

The content on this website, including blog posts, exercise instructions, videos, downloadable resources, and social media content, is not intended to replace professional medical advice, diagnosis, or treatment.

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Viewing this website or using the information provided does not establish a physical therapist–patient relationship with 603 PT & Wellness.

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Always consult with a qualified healthcare professional before beginning any exercise program, rehabilitation program, or health-related treatment, especially if you have an existing medical condition, injury, or health concern.

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Participation in exercises or implementation of suggestions presented on this website is done at your own risk. 603 PT & Wellness is not responsible for injuries or damages that may occur as a result of following information provided on this website.

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If you are experiencing pain, injury, or a medical emergency, seek care from a qualified healthcare provider immediately.

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This website may reference general wellness concepts related to fields such as Physical Therapy, fitness, and preventative health. These references are meant for education and should not be interpreted as individualized medical care.

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Affiliate Disclosure (Amazon Associates)

Some pages on 603PT.org may contain affiliate links to products.

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As an Amazon Associate, 603 PT & Wellness may earn from qualifying purchases made through links on this website.

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This means that if you click on certain links and make a purchase through Amazon, we may receive a small commission at no additional cost to you.

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Affiliate commissions help support the creation of free educational content, including exercise resources, injury prevention guidance, and wellness information.

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Products mentioned or recommended are selected based on professional experience and relevance to health, rehabilitation, and wellness topics. However, purchasing through these links is completely optional.

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603 PT & Wellness does not guarantee the effectiveness, safety, or outcomes associated with any third-party product.

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Accessibility Statement

 

Effective Date: January 1, 2026

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603 PT & Wellness is committed to ensuring digital accessibility for all users, including individuals with disabilities. We strive to improve the user experience for everyone and apply relevant accessibility standards whenever possible.

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Our goal is to make 603PT.org accessible and usable for the widest possible audience.

 

Accessibility Efforts

 

We aim to follow generally accepted accessibility guidelines, including those established by the Web Content Accessibility Guidelines, to improve website usability.

 

Efforts may include:

• Clear navigation structure

• Readable fonts and color contrast

• Alternative text for images where possible

• Compatibility with assistive technologies such as screen readers

 

Our website is built on the Wix platform, which provides tools designed to support website accessibility.

 

Ongoing Improvements

 

Accessibility is an ongoing process. We continue working to improve the accessibility and usability of our website as technology and

standards evolve.

 

Need Assistance?

 

If you experience difficulty accessing any part of this website or need assistance obtaining information, please contact us. We will make reasonable efforts to provide the information or service you need.

 

603 PT & Wellness
Website: 603PT.org
Email: holly.lewis@603PT.org
Phone: 978-225-3348

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HIPAA Notice of Privacy Practices Template

With ARRA Amendments of 2009

 

603 PT & Wellness LLC

 

Notice of Privacy Practices

 

Effective Date: 02/09/2026

 

THIS NOTICE DESCRIBES HOW MEDICAL INFORMATION ABOUT YOU MAY BE USED AND DISCLOSED AND HOW YOU CAN GET ACCESS TO THIS INFORMATION.  PLEASE REVIEW THIS NOTICE CAREFULLY.

 

If you have any questions about this notice, please contact our privacy officer:

 

Holly Lewis

24 chestnut street, suite 1

Dover, NH 03820

978-225-3348

 

1. Summary of Rights and Obligations Concerning Health Information.  603 PT & Wellness LLC is committed to preserving the privacy and confidentiality of your health information, which is required both by federal and state law.  We are required by law to provide you with this notice of our legal duties, your rights, and our privacy practices, with respect to using and disclosing your health information that is created or retained by 603 PT & Wellness LLC.  Each time you visit us, we make a record of your visit. Typically, this record contains your symptoms, examination and test results, our assessment of your condition, a record of your treatment interventions, and a plan for future care or treatment. We have an ethical and legal obligation to protect the privacy of your health information, and we will only use or disclose this information in limited circumstances. In general, we may use and disclose your health information to:

 

• plan your care and treatment;

• provide treatment by us or others;

• communicate with other providers such as referring physicians;

• receive payment from you, your health plan, or your health insurer;

• make quality assessments and work to improve the care we render and the outcomes we achieve,   

   known as health care operations;

• make you aware of services and treatments that may be of interest to you; and

• comply with state and federal laws that require us to disclose your health information.

 

We may also use or disclose your health information where you have authorized us to do so.

 

Although your health record belongs to 603 PT & Wellness LLC, the information in your record belongs to you. You have the right to:

 

• ensure the accuracy of your health record;

• request confidential communications between you and your physician and request limits on the use and 

   disclosure of your health information; and

• request an accounting of certain uses and disclosures of health information we

have made about you.

 

We are required to:

 

• maintain the privacy of your health information;

• provide you with notice, such as this Notice of Privacy Practices, as to our legal duties and privacy practices with 

    respect to information we collect and maintain about you;

• abide by the terms of our most current Notice of Privacy Practices;

• notify you if we are unable to agree to a requested restriction; and

• accommodate reasonable requests you may have to communicate health

information by alternative means or at alternative locations.

 

We reserve the right to change our practices and to make the new provisions effective for all your health information that we maintain.

 

Should our information practices change, a revised Notice of Privacy Practices will be available upon request. If there is a material change, a revised Notice of Privacy Practices will be distributed to the extent required by law.  We will not use or disclose your health information without your authorization, except as described in our most current Notice of Privacy Practices. In the following pages, we explain our privacy practices and your rights to your health information in more detail.

 

If you have limited proficiency in English, you may request a Notice of Privacy Practices in [name of language(s)]. 

 

2. We may use or disclose your medical information in the following ways:

 

• Treatment. We may use and disclose your protected health information to provide, coordinate and manage your rehab care.  That may include consulting with other health care providers about your health care or referring you to another health care provider for treatment including physicians, nurses, and other health care providers involved in your care.  For example, we may we will release your protected health information to a specialist to whom you have been referred to ensure that the specialist has the necessary information he or she needs to diagnose and/or treat you.  

• Payment. We may use and disclose your health information so that we may bill and collect payment for the services that we provided to you. For example, we may contact your health insurer to verify your eligibility for benefits, and may need to disclose to it some details of your medical condition or expected course of treatment. We may use or disclose your information so that a bill may be sent to you, your health insurer, or a family member. The information on or accompanying the bill may include information that identifies you and your diagnosis, as well as services rendered, any procedures performed, and supplies used. If, however, you pay cash at the time of service, we will not disclose your protected health information to your health plan or any other responsible payer unless you sign an authorization for us to do so.  If we agree to await payment from your health plan or put you on a payment plan, we may provide health information to a collection agency, small claims court or other court of competent jurisdiction in the event your claims for our services are not paid within 90 days and you have not made alternative payment arrangements with us.  

• Health Care Operations.  We may use and disclose your health information to assist in the operation of our   

practice. For example, we may use information in your health record to assess the care and outcomes in your   case and others like it as part of a continuous effort to improve the quality and effectiveness of the healthcare and services we provide. We may use and disclose your health information to conduct cost-management and business planning activities for our practice. 
 

• Students.  Student/interns in rehabilitation or health service related programs work in our facility from time to time to meet their educational requirements or to get health care experience.  These students may observe or participate in your treatment or use your health information to assist in their training. You have the right to refuse to be examined, observed, or treated by any student or intern.  If you do not want a student or intern to observe or participate in your care, please notify your provider.

 

• Business Associates. 603 PT & Wellness LLC sometimes contracts with third-party business associates for services. Examples include answering services, transcriptionists, billing services, consultants, and legal counsel. We may disclose your health information to our business associates so that they can perform the job we have asked them to do. To protect your health information, however, we require our business associates to appropriately safeguard your information.

 

• Appointment Reminders. We may use and disclose Information in your medical record to contact you as a reminder that you have an appointment.   We usually will call you at home the day before your appointment and leave a message for you on your answering machine or with an individual who responds to our telephone call. However, you may request that we call you only at a certain number or that we refrain from leaving messages and we will endeavor to accommodate all reasonable requests.

 

• Treatment Options. We may use and disclose your health information in order to inform you of alternative treatments.  

 

• Release to Family/Friends. Our staff, using their professional judgment, may disclose to a family member, other relative, close personal friend or any other person you identify, your health information to the extent it is relevant to that person’s involvement in your care or for payment related to your care. We will provide you with an opportunity to object to such a disclosure whenever we practicably can do so. We may disclose the health information of minor children to their parents or guardians unless such disclosure is otherwise prohibited by law.  However, please note that state law may prohibit us from disclosing medical information to a parent or guardian at the child’s request if the child is of a certain age.  

 

• Health-Related Benefits and Services.  We may use and disclose health information to tell you about health-related benefits or services that may be of interest to you. In face- to-face communications, such as appointments with your provider, we may tell you about other products and services that may be of interest you.

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• Newsletters and Other Communications. We may use your personal information in order to communicate to you via newsletters (including electronic newsletters – subject to applicable anti-spam laws), mailings, or other means regarding treatment options, health related information, disease management programs, wellness programs, or other community based initiatives or activities in which our practice is participating.

 

• Disaster Relief. We may disclose your health information in disaster relief situations where disaster relief organizations seek your health information to coordinate your care, or notify family and friends of your location and condition. We will provide you with an opportunity to agree or object to such a disclosure whenever we practicably can do so.

 

• Marketing.  In most circumstances, we are required by law to receive your written authorization before we use or disclose your health information for marketing purposes. However, we may provide you with promotional gifts of nominal value and market services or products to you in face-to-face communications. Under no circumstances will we sell our patient lists or your health information to a third party without your written authorization.   

 

• Fundraising. We may use certain information (name only, address, telephone number, date of service, age and gender) to contact you as part of   fundraising efforts our practice participates in.  If you do not wish to be contacted about our fundraising activities, please notify us or our privacy officer. 

 

• Public Health Activities. We may disclose medical information about you for public health activities. These activities generally include the following:

 

•   licensing and certification carried out by public health authorities;

•   prevention or control of disease, injury, or disability;

•   reports of births and deaths;

•   reports of child abuse or neglect;

•   notifications to people who may have been exposed to a disease or may be at

    risk for contracting or spreading a disease or condition;

       •   organ or tissue donation; and

       •   notifications to appropriate government authorities if we believe a patient has

    been the victim of abuse, neglect, or domestic violence. We will make this

    disclosure when required by law, or if you agree to the disclosure, or when

    authorized by law and in our professional judgment disclosure is required to

    prevent serious harm.

 

• Food and Drug Administration (FDA). We may disclose to the FDA and other regulatory agencies of the federal and state government health information relating to adverse events with respect to food, supplements, products and product defects, or post-marketing monitoring information to enable product recalls, repairs, or replacement.

 

• Research. We may disclose your health information to researchers when the information does not directly identify you as the source of the information or when a waiver has been issued by an institutional review board or a privacy board that has reviewed the research proposal and protocols for compliance with standards to ensure the privacy of your health information.

 

• Workers Compensation. We may disclose your health information to the extent authorized by and to the extent necessary to comply with laws relating to workers’ compensation or other similar programs established by law. 

 

• Law Enforcement. We may release your health information:

 

• in response to a court order, subpoena, warrant, summons, or similar process of authorized under state or  

  federal law;

• to identify or locate a suspect, fugitive, material witness, or similar person; 

• about the victim of a crime if, under certain limited circumstances, we are unable to obtain the person’s 

  agreement;

• about a death we believe may be the result of criminal conduct;

• about criminal conduct at [name of provider];

• to coroners or medical examiners;

• in emergency circumstances to report a crime, the location of the crime or 

  victims, or the identity, description, or location of the person who committed the crime;

• to authorized federal officials for intelligence, counterintelligence, and other national security authorized by    

  law; and

• to authorized federal officials so they may conduct special investigations or provide protection to the 

  President, other authorized persons, or foreign heads of state.

 

• De-identified Information. We may use your health information to create "de-identified" information or we may disclose your information to a business associate so that the business associate can create de-identified information on our behalf. When we "de-identify" health information, we remove information that identifies you as the source of the information. Health information is considered "de-identified" only if there is no reasonable basis to believe that the health information could be used to identify you.

 

• Personal Representative. If you have a personal representative, such as a legal guardian, we will treat that person as if that person is you with respect to disclosures of your health information. If you become deceased, we may disclose health information to an executor or administrator of your estate to the extent that person is acting as your personal representative.

 

• HLTV-III Test. If we perform the HLTV-III test on you (to determine if you have been exposed to HIV), we will not disclose the results of the test to anyone but you without your written consent unless otherwise required by law. We also will not disclose the fact that you have taken the test to anyone without your written consent unless otherwise required by law.  

 

• Limited Data Set. We may use and disclose a limited data set that does not contain specific readily identifiable information about you for research, public health, and health care operations. We may not disseminate the limited data set unless we enter into a data use agreement with the recipient in which the recipient agrees to limit the use of that data set to the purposes for which it was provided, ensure the security of the data, and not identify the information or use it to contact any individual.

 

3. Authorization for Other Uses of Medical Information.  Uses of medical information not covered by our most current Notice of Privacy Practices or the laws that apply to us will be made only with your written authorization.  You should be aware that we are not responsible for any further disclosures made by the party you authorize us to release information to.  If you provide us with authorization to use or disclose medical information about you, you may revoke that authorization, in writing, at any time. If you revoke your authorization, we will no longer use or disclose medical information about you for the reasons covered by your written authorization, except to the extent that we have already taken action in reliance on your authorization or, if the authorization was obtained as a condition of obtaining insurance coverage and the insurer has the right to contest a claim or the insurance coverage itself. We are unable to take back any disclosures we have already made with your authorization, and we are required to retain our records of the care that we provided to you.

 

4. Your Health Information Rights.  You have the following rights regarding medical information we gather about you:

 

A. Right to Obtain a Paper Copy of This Notice. You have the right to a paper copy of this Notice of Privacy Practices at any time. Even if you have agreed to receive this notice electronically, you are still entitled to a paper copy.

 

B. Right to Inspect and Copy. You have the right to inspect and copy medical information that may be used to make decisions about your care.  This includes medical and billing records.  

 

To inspect and copy medical information, you must submit a written request to our privacy officer. We will supply you with a form for such a request. If you request a copy of your medical information, we may charge a reasonable fee for the costs of labor, postage, and supplies associated with your request. We may not charge you a fee if you require your medical information for a claim for benefits under the Social Security Act (such as claims for Social Security, Supplemental Security Income, and any other state or federal needs-based benefit program.

 

If your medical information is maintained in an electronic health record, you also have the right to request that an electronic copy of your record be sent to you or to another individual or entity. We may charge you a reasonable cost based fee limited to the labor costs associated with transmitting the electronic health record.

 

C. Right to Amend. If you feel that medical information we have about you is incorrect or incomplete, you may ask us to amend the information. You have the right to request an amendment for as long as we retain the information.  

 

To request an amendment, your request must be made in writing and submitted to our privacy officer. In addition, you must provide a reason that supports your request.  We may deny your request for an amendment if it is not in writing or does not include a reason to support the request. In addition, we may deny your request if you ask us to amend information that:

 

• was not created by us, unless the person or entity that created the information is no longer available to make the 

  amendment;

• is not part of the medical information kept by or for [name of provider];

• is not part of the information which you would be permitted to inspect and copy; or

• is accurate and complete.

 

If we deny your request for amendment, you may submit a statement of disagreement.  We may reasonably limit the length of this statement. Your letter of disagreement will be included in your medical record, but we may also include a rebuttal statement.

 

D. Right to an Accounting of Disclosures. You have the right to request an accounting of disclosures of your health information made by us. In your accounting, we are not required to list certain disclosures, including:

 

• disclosures made for treatment, payment, and health care operations purposes or disclosures made incidental 

  to treatment, payment, and health care operations, however, if the disclosures were made through an electronic 

  health record, you have the right to request an accounting for such disclosures that were made during the   

  previous 3 years;

• disclosures made pursuant to your authorization;

• disclosures made to create a limited data set;

• disclosures made directly to you.

 

To request an accounting of disclosures, you must submit your request in writing to our privacy officer. Your request must state a time period which may not be longer than six years and may not include dates before April 14, 2003. Your request should indicate in what form you would like the accounting of disclosures (for example, on paper or electronically by e-mail). The first accounting of disclosures you request within any 12-month period will be free. For additional requests within the same period, we may charge you for the reasonable costs of providing the accounting of disclosures. We will notify you of the costs involved and you may choose to withdraw or modify your request at that time, before any costs are incurred. Under limited circumstances mandated by federal and state law, we may temporarily deny your request for an accounting of disclosures.

 

E. Right to Request Restrictions. You have the right to request a restriction or limitation on the medical information we use or disclose about you for treatment, payment, or health care operations. If you paid out-of-pocket for a specific item or service, you have the right to request that medical information with respect to that item or service not be disclosed to a health plan for purposes of payment or health care operations, and we are required to honor that request.  You also have the right to request a limit on the medical information we communicate about you to someone who is involved in your care or the payment for your care.

 

Except as noted above, we are not required to agree to your request. If we do agree, we will comply with your request unless the restricted information is needed to provide you with emergency treatment.  To request restrictions, you must make your request in writing to our privacy officer. In your request, you must tell us:

 

• what information you want to limit;

• whether you want to limit our use, disclosure, or both; and

• to whom you want the limits to apply.

 

F. Right to Request Confidential Communications. You have the right to request that we communicate with you about medical matters in a certain way or at a certain location. For example, you can ask that we only contact you at work or by e-mail.  To request confidential communications, you must make your request in writing to your provider or our privacy officer. We will not ask you the reason for your request. We will accommodate all reasonable requests. Your request must specify how or where you wish to be contacted.

 

G. Right to Receive Notice of a Breach. We are required to notify you by first class mail or by e-mail (if you have indicated a preference to receive information by e-mail), of any breaches of Unsecured Protected Health Information as soon as possible, but in any event, no later than 60 days following the discovery of the breach. “Unsecured Protected Health Information” is information that is not secured through the use of a technology or methodology identified by the Secretary of the U.S. Department of Health and Human Services to render the Protected Health Information unusable, unreadable, and undecipherable to unauthorized users. The notice is required to include the following information:

 

• a brief description of the breach, including the date of the breach and the date of its discovery, if known;

• a description of the type of Unsecured Protected Health Information involved in the breach;

• steps you should take to protect yourself from potential harm resulting from the breach;

• a brief description of actions we are taking to investigate the breach, mitigate losses, and protect against further 

  breaches;

• contact information, including a toll-free telephone number, e-mail address, Web site or postal address to permit 

  you to ask questions or obtain additional information.  In the event the breach involves 10 or more patients 

  whose contact information is out of date we will post a notice of the breach on the home page of our Web site or   

  in a major print or broadcast media. If the breach involves more than 500 patients in the state or jurisdiction, we  

  will send notices to prominent media outlets. If the breach involves more than 500 patients, we are required to 

  immediately notify the Secretary. We also are required to submit an annual report to the Secretary of a breach 

  that involved less than 500 patients during the year and will maintain a written log of breaches involving less 

  than 500 patients.
 

5. Complaints.  If you believe your privacy rights have been violated, you may file a complaint with us or with the Secretary of the U.S. Department of Health and Human Services, 200 Independence Ave, S.W., Washington, D.C. 20201. To file a complaint with us, contact our privacy officer at the address listed above. All complaints must be submitted in writing and should be submitted within 180 days of when you knew or should have known that the alleged violation occurred. See the Office for Civil Rights website, www.hhs.gov/ocr/hipaa/ for more information.  You will not be penalized for filing a complaint.